Give back 10+ hours a month to your administrators — and your students.
10+
Admin hours saved
per month
$300+
In software replaced
(QuickBooks, Found, etc.)
2
Payment streams
reconciled automatically
📋
Florida Step-Up — fully automated
Paste your portal export and walk away. Auto-matched by student sequence number. Program attribution automatic. Deduplicates on re-import. No manual entry.
👨👩👧👦
Built for families, not individuals
Four family types: Founding, Non-Founding, Enrichment-only, Teacher. Automatic sibling discounts per program. 10-month and 12-month plans. Deposits tracked separately.
📬
Collections that actually work
Families sorted by balance in real time. Health indicator dots: green / yellow / red at a glance. One-click pre-filled collections email. Receipt emails on every payment.
📊
Season progress barColor-coded bar on the Home dashboard showing % of projected revenue collected — turns green as the year reaches full collection.
🧙
Onboarding & Next Year WizardsGuided full-screen wizards for first-run setup and annual year rollover — programs, pricing, payment plans, and family re-enrollment in one flow.
🎉
Paid-in-full celebrationA brief confetti animation triggers the moment a payment brings a family's balance to zero. Small touches matter.
📐
Budget matrix viewCategories × months pivot table for a complete picture of budget vs. actual by period. Student-month tracking adjusts projections for mid-year withdrawals.
Get Started
Ready to close the spreadsheet for good?
Microschool Ledger handles the full billing lifecycle — enrollment, tuition, Step-Up reconciliation, collections, and reporting — for the way your co-op actually runs. We'll walk you through a demo using your own programs and family structure.
For small co-ops
Up to 25 families
Full billing workflow, collections, statements, and receipt emails.
Most popular
Unlimited families
Adds Step-Up import, P&L, budget matrix, and white-glove onboarding.
Multi-location
Custom & enterprise
Dedicated account manager, custom integrations, and quarterly reviews.
Pricing is tailored to your co-op's size and needs. Contact us to discuss what fits.
Why it pays for itself
Replaces: QuickBooks + invoicing software + 10+ hrs manual billing
·
Built and live at The Grow Co-op, Boca Raton, FL since 2024
·
Florida Step-Up reconciliation built-in
Every family gets a full year-to-date invoice showing charges per student and program — alongside every direct payment and every Florida Step-Up disbursement. Generated in one click. Ready to print or email. The example below shows a family with three students, a sibling discount applied to the third child, Step-Up scholarships covering a portion of tuition, and the season progress bar showing 79% of annual charges collected. Health indicator dots and receipt email icons are shown exactly as they appear in the app.
The Grow Co-op LLC
Boca Raton, FL · rajeev@thegrowcoop.org
INVOICE
Date: 02/27/2026
Period: 2025–2026
Season collection progress (2025–2026)
79% collected
Billed To
Balance due
Maria Delgado
Sofia Delgado · Marco Delgado · Lucia Delgado
4821 SW 23rd Ave, Miami, FL 33145
Amount Due as of March 2026
Direct payments– $6,000.00
Step-Up / EMA– $6,800.00
Student & ProgramCharged thru Mar 2026
Sofia Delgado
Core Program (Tue/Wed) · 1st child
$5,200.00
Marco Delgado
Core Program + Enrichment: Film · 2nd child
$5,650.00
Lucia Delgado (5% sibling discount applied)
Core Program + Enrichment: Film · 3rd child
$5,350.00
Total Charged through March 2026
$16,200.00
Direct Payments Received
– $6,000.00
Step-Up / EMA Disbursements
– $6,800.00
Payment History — Sofia Delgado · Core Program
| Date | Type | Reference | Amount | |
|---|
| 05/30/2025 |
Payment Stripe |
py_3RUT… (family payment) |
$2,000.00 |
✉ |
| 10/14/2025 |
Step-Up EMA |
Inv #1052-R-001 · Sofia Delgado |
$533.33 |
✉ |
| 10/14/2025 |
Step-Up EMA |
Inv #1052-R-002 · Sofia Delgado |
$533.33 |
✉ |
| 02/17/2026 |
Step-Up EMA |
Inv #1052-R-006 · Sofia Delgado |
$400.00 |
✉ |
- All services are for the 2025–2026 school year. Payment is non-refundable.
- Services comply with Step Up For Students' eligibility guidelines. No portion of this fee includes fundraising, optional donations, or non-educational costs.
- Please retain this invoice for Step-Up reimbursement documentation.