Built for schools that need clarity, not another pile of admin work.
Microschool Ledger was shaped inside a real microschool and now helps other co-ops and
microschools manage the full billing year with less chaos, better family communication,
and a clearer picture of where the school stands.
10+
Admin hours saved per month by replacing spreadsheet work and hand-built invoices
2
Payment streams reconciled in one place: direct payments + Florida Step-Up
6-figures
Annual program revenue supported in active production at a real microschool
0
Servers, installs, or IT staff required to get started
Why generic billing tools break down for small schools
Most accounting tools think in terms of one client, one invoice, one payment stream.
Microschools and homeschool co-ops work differently: families span multiple students,
sibling discounts vary by program, scholarship disbursements arrive separately, and
the person doing billing is often also teaching.
You bill families, not students
One family may have multiple students, multiple programs, and different pricing rules tied to sibling order.
Scholarships complicate the ledger
Florida Step-Up credits arrive separately and still need to land against the same family balance as checks or Stripe payments.
Parents want answers fast
”What do I owe?” and “Did my payment go through?” become constant admin interruptions unless families can check for themselves.
Enrichment providers charge differently
Over 54% of Florida Step-Up providers are enrichment or elective programs that charge flat semester fees — not annual tuition grids. Generic tools aren't built for that model.
Florida Step-Up reconciliation that takes minutes, not hours.
Paste the provider portal export directly into Microschool Ledger. The system matches disbursements by student sequence number, attributes them to the right program, and keeps re-imports clean.
1
Export the portal history
No file conversion or cleanup project first.
2
Paste it in directly
Tab-delimited imports are handled as-is.
3
Match by sequence number
Payments land on the right student and family.
4
Deduplicate on re-import
So you can safely refresh without double-counting.
What Microschool Ledger gives your school
This is more than a billing tool. It’s a calmer way to run the financial side of a school year.
For administrators
- Action-oriented home dashboard with overdue follow-up
- Flat charges and semester courses for enrichment and elective programs
- Collections with automated reminders — preview before any email sends
- Custom invoice title, payment instructions, and reply-to per school
- P&L, expenses, and budget tracking as your school grows
For families
- Passwordless family portal access
- Self-serve invoices and payment history by year
- Clear view of direct payments and scholarship credits
- Less back-and-forth with your school office
For founders
- Clarity about what’s been collected and what’s still due
- Confidence during the spring overlap between school years
- A system shaped by real school operations, not generic SaaS assumptions
- A path from spreadsheet replacement to financial intelligence
Built in a real microschool — not a lab
Microschool Ledger was developed at The Grow Co-op in Boca Raton, Florida and has been running
in active production since 2024 — supporting a growing, six-figure annual program with family billing,
multiple payment streams, and Florida Step-Up reconciliation. Every feature exists because it solved a real problem first.
A closer look at the core workflow
Enrollment & tuition
Guided enrollment flow, automatic monthly charge generation, deposits, payment plans, sibling discounts, and support for overlapping school years.
Flat charges & semester courses
Flat fees for workshops and elective classes. Short-term programs with term-based enrollment (Fall / Spring) and a per-term roster view — no annual grid needed.
Payments & collections
Manual payment entry, Stripe imports, Step-Up credits, customizable invoices, and automated reminders with a preview-before-send queue.
Family portal
A read-only self-service view where parents see balances, payment history, enrollments, and printable invoices — without emailing your team.
Reporting & financial health
Revenue, expenses, budgets, and cash flow view — know exactly which months you're behind on collections and by how much.
Pricing that grows with your school
Every plan includes the core billing engine: family records, enrollments, manual payments, collections, statements, Step-Up import, and the home dashboard.
Essentials
Replace the spreadsheet
$49 / month
- Families, students, and enrollments
- Manual payments and imports
- Collections dashboard and statements
- Florida Step-Up import included
Most popular
Standard
Add the family-facing layer
$99 / month
- Everything in Essentials
- Family portal access
- Portal invite flow
- Automated reminders
- “Are you on track?” summary card
Pro
Full financial intelligence
$199 / month
- Everything in Standard
- Full P&L and expense tracking
- Budget vs. actual reporting
- Program attribution audit tools
- Financial health dashboard