Tuition + scholarship collections, built for microschools

Collect more of what families owe. Spend less time chasing it.

Bring tuition invoices, card and ACH payments, scholarship deposits, and automated reminders into one family ledger—so every dollar gets matched and you always know what’s paid, outstanding, or overdue.

Request a demo Try it live — no account needed
99% collected at The Grow Co-op  ·  10+ hours saved monthly  ·  $170K managed annually  ·  See the results
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99% collected across the yearMeasured at The Grow Co-op — not a projection or an industry benchmark.
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Two payment streams, one balanceDirect payments and Step-Up credits reconcile in the same family ledger.
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Parent self-service portalFamilies check balances, invoices, and payment history — and update their own contact info — on their own.
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10+ hours back per monthNo hand-built invoices, spreadsheet cross-referencing, or manual follow-up lists.

“The new family portal is amazing and so convenient! I love being able to see the invoices broken down—it’s super helpful.”

Erica M. · GROW parent Read the full Grow Co-op customer story →
Why basic billing tools fall short

Sending an invoice is easy. Keeping every family balance accurate is the hard part.

Microschools collect money from families, scholarships, payment plans, and program fees—often for multiple children in the same household. Microschool Ledger brings those transactions together before anything slips through.

You bill families, not students

The paying relationship is with the family, but the services are delivered to individual students across different programs with sibling discount rules.

Direct payments and scholarships collide

A family might pay by check while Florida Step-Up sends a separate disbursement days later. Both need to land against the same balance without manual guesswork.

Your school year doesn't match the calendar year

Deposits for next year can arrive while you're still collecting this year's monthly tuition. General-purpose accounting tools don't understand that overlap.

Your administrator is also your teacher

You don't have a billing department. You need a system that feels calm, clear, and usable between classes — not enterprise software that adds more cognitive load.

Proven in production

Built to improve collections—not simply record payments.

The Grow Co-op has run its full financial operation on Microschool Ledger since 2024. These are the school’s actual results across a complete operating year.

99% collection rate across the full school year — automated reminders and scholarship reconciliation mean almost nothing slips through
$170K in annual program revenue managed end-to-end: tuition, Step-Up credits, field trips, and fees in one ledger
10+ hrs of admin time back every month — no hand-built invoices, no spreadsheet cross-referencing, no manual follow-up lists
“Before Microschool Ledger, managing tuition meant cross-referencing spreadsheets, manually reconciling Step-Up portal exports, and building invoices by hand. Collections were reactive — overdue balances were discovered late. Now the whole year runs in one place, and follow-up happens before money slips through.”
Rajeev Arora · Co-founder, The Grow Co-op — the school Microschool Ledger was built in

Read the full Grow Co-op customer story →

Florida Step-Up

What used to take hours now takes minutes.

Paste the provider portal export directly into Microschool Ledger. Payments match by student sequence number, scholarship credits land on the right family, and re-imports stay clean.

  1. 1
    Export payment history from the Step-Up portalNo column mapping, no file conversion, no cleanup project first.
  2. 2
    Paste it into Microschool LedgerThe import flow reads the tab-delimited export directly and filters to paid records.
  3. 3
    Match payments by student sequence numberNot by fragile name matching — by the actual field that matters.
  4. 4
    Auto-attribute by program and deduplicate on re-importSo the same disbursement doesn't get counted twice and missing program data can be backfilled.

Family statement preview

Itemized charges, direct payments, scholarship credits, and a clear balance — all in one printable view.

$9,600Total charged
$7,980Total paid
$1,620Balance due
Description
Method
Date
Amount
Core Program — Maya Rivera
Step-Up
Mar 12
$533
Film Workshop — Maya Rivera
Step-Up
Mar 12
$125
Monthly tuition payment
Stripe
Mar 05
$400
Family portal invoice access
Portal
Anytime
Self-serve
What's inside

Everything you need to bill, collect, and account for microschool revenue.

Each part works from the same family balance, so charges, payments, scholarship funding, reminders, and financial reporting never drift into separate systems.

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Billing & Tuition

Family-level billing, student-level programs. Sibling discounts, monthly or quarterly payment plans, and automatic charge generation — configured once, running all year.

See billing features 🌐

Family Portal & Payments

Families check balances, print invoices, pay online, and RSVP to field trips — without emailing your admin. Stripe, ACH, Apple Pay, and autopay included, plus multi-parent access for two-household families and no-login payment links.

See portal features 🎓

Scholarship & ESA Payments

Bring Florida Step-Up and other scholarship deposits into the same family balance as direct payments. Match credits accurately and keep re-imports clean.

See scholarship features 📬

Collections & Reminders

See who needs follow-up this month, preview automated reminder emails before they send, and track every family working through a balance.

See collections features 📈

Reporting & Compliance

P&L, budget tracking, financial health, QuickBooks Online sync, and the AUP compliance workbook your CPA needs for Step-Up audits.

See reporting features 🗺️

Admissions, Forms & Field Trips

Start the financial relationship earlier. Carry an interested family into enrollment and billing without entering their information again, then collect program and trip fees from the same account.

See connected workflows
See all features in detail →
Pricing

One plan. Everything included.

No per-student fees and no feature tiers to decode. One complete system helps your school invoice, collect, match scholarship funding, follow up, and understand what is still outstanding.

Available now

The complete plan

The complete financial operating system

$199/ month, flat
  • Family billing, enrollments, and automatic charge schedules
  • Florida Step-Up import and scholarship reconciliation
  • Family portal with online payments, ACH, and autopay
  • Collections with automated reminders
  • Admissions pipeline, e-sign, and communications
  • Full P&L, budget vs. actual, and financial health dashboard
  • QuickBooks Online integration, nightly backups, audit log
Start your subscription →

What $199 replaces

Typical monthly cost of running billing by hand at a 20–40 student school:

  • Admin or bookkeeper time on invoicing, reconciliation, and follow-up (10+ hrs/mo at typical rates)$250–500
  • Separate invoicing / payment-collection tool$30–100
  • The expensive part: revenue leakage — one lapsed scholarship or a balance nobody chased can exceed a year of Microschool Ledger$1,000+

The Grow Co-op runs a 99% collection rate on Microschool Ledger. That's the number this price is really buying — money that arrives instead of slipping through.

See complete pricing and onboarding details →

Founding Partner Program · Limited founding cohort

Your first 90 days are free.

Founding schools pay nothing for their first 90 days — no monthly fee, no onboarding fee, hands-on setup included. After that, Microschool Ledger is $199/month. What we ask in return: honest feedback calls as we build together.

See if your school is a fit
Resources

Helpful reads for operators doing this work in real life.

Guides, papers, and explainers that reflect how microschools actually manage tuition, scholarship payments, and family communication.  See all resources →

Guide How Florida Step-Up actually works for co-ops Read the guide → FAQ Common questions about billing, Step-Up, and the portal Read the FAQ → White Paper The full Microschool Ledger white paper Read the white paper → For co-ops See the billing workflow built for homeschool co-ops Explore co-op billing →
Get started

Ready to collect more—without doing more chasing?

Show us how you invoice families, receive scholarship payments, and follow up today. We’ll demonstrate how the same work would run in Microschool Ledger.

  • Built by a real microschool operator, not a generic software team
  • Fits microschools, homeschool co-ops, hybrid programs, and private schools
  • Deepest integration for Florida Step-Up — including AUP compliance for private schools. In another ESA state? Talk to us — that's exactly where we're headed next.

Request a demo

Tell us a little about your school and we'll follow up personally.

Prefer email? Reach us directly at info@microschoolledger.com.