For Microschools & Homeschool Co-ops

Your school deserves better than spreadsheets.

Microschool Ledger handles tuition billing, sibling discounts, Florida Step-Up reconciliation, and family collections — all in one place. No servers. No IT. No spreadsheet chaos.

Get a Demo See How It Works
10+
Admin hours saved
every month
$300+
In software replaced
per month
2
Payment streams
reconciled in one view
0
Servers, installs,
or IT required
The Problem

Generic tools weren't built
for how you operate.

Microschools and homeschool co-ops have a financial structure unlike any other organization. Off-the-shelf tools handle none of it well.

You bill families, not students
Tuition is a family relationship with sibling discount tiers that vary by program. Most billing tools don't understand this — they invoice per person and leave you to do the math.
Two payment streams, one balance
Family checks and Florida Step-Up scholarship disbursements arrive separately, on different schedules, and need to be reconciled against the same tuition balance. Manually.
Multiple programs, multiple rates
A family might have one child in the Core Program and another in a Film Workshop — each with its own pricing, schedule, and payment plan. Spreadsheets can't keep up.
Your admin is also your teacher
There's no billing department. The person chasing overdue invoices is the same person teaching a class in an hour. Every minute spent on admin is a minute taken from students.
Collections are always reactive
You find out a family is two months behind when you happen to check the spreadsheet. There's no dashboard, no flag, no way to see who owes what at a glance.
Scholarship compliance is manual
Step-Up invoices need specific compliance language. Families need documentation for reimbursement. Building those statements by hand, every billing cycle, is hours of work that adds no value.
🎓 Florida Step-Up for Students

The killer feature for Florida co-ops.

For Florida microschools, Step-Up scholarship payments represent a significant portion of tuition revenue. Manually entering disbursements from the state portal — matching them to students, reconciling against invoices, attributing to the right program — can take hours every billing cycle. Microschool Ledger eliminates that entirely.

  • 1
    Export payment history from the Step-Up portal as a tab-delimited file
  • 2
    Paste directly into Microschool Ledger — no file conversion or column mapping
  • 3
    Payments are automatically matched to students using their sequence number
  • 4
    Program attribution is automatic — Film Workshop vs. Core Program handled by category
  • 5
    Re-imports are safe — existing records are deduplicated, missing fields backfilled
Step-Up Import — 5 records matched
StudentProgramAmountStatus
Sofia D. EMA Core $533.33 Matched
Marco D. EMA Core $533.33 Matched
Marco D. EMA Film $400.00 Matched
Lucia D. EMA Core $506.67 Matched
Lucia D. EMA Core $506.67 Matched
Total imported $2,480.00

What used to take hours now takes minutes.

How It Works

Everything your co-op needs,
nothing it doesn't.

Microschool Ledger covers the full financial lifecycle — from enrollment through monthly billing, scholarship reconciliation, and year-end reporting.

🏠
Action-Oriented Dashboard
Log in to an instant summary of what needs attention — overdue families surfaced at the top, a season progress bar showing % of revenue collected, and one-click shortcuts to every common workflow.
  • Season progress bar New
  • "Needs Attention" overdue panel
  • Year-at-a-glance revenue stats
  • Quick-action shortcuts
👨‍👩‍👧‍👦
Family-Based Billing
Four family type tiers: Founding, Non-Founding, Enrichment-only, and Teacher. Automatic sibling discounts per program. Health indicator dots (green/yellow/red) on every family card — the list is scannable at a glance.
  • 4 family type pricing tiers New
  • Health indicator dots New
  • Sibling discounts per program
  • 10-month & 12-month payment plans
🧙
Setup & Year Wizards
Guided full-screen wizards for first-run setup and annual year rollover. Configure programs, pricing, and payment plans — then re-enroll returning families in bulk. What used to take hours now takes one structured flow.
  • Onboarding wizard (first-run) New
  • Next Year wizard (annual rollover) New
  • Bulk family re-enrollment
  • Year-over-year rate comparison
💳
Payments & Receipts
Record checks, Stripe, and Step-Up disbursements. One-click receipt email on every payment row. Explicit year tagging handles the March–May overlap. A confetti celebration when a family pays in full.
  • Receipt emails on every payment New
  • Paid-in-full confetti New
  • Month-level payment allocation
  • Stripe & bank CSV import
📬
Collections Dashboard
Every family sorted by balance in real time. Health dots scannable at a glance. One-click collections email, pre-filled and ready to send. Add a payment without leaving the screen.
  • Sorted by balance, overdue flagged
  • One-click statement generation
  • Pre-filled collections email
  • Inline payment entry
📊
Finances & Budget
Bank transactions, configurable expense categories, per-category budgets, and a matrix view (categories × months). Student-month tracking adjusts projections for mid-year withdrawals automatically.
  • Budget matrix view New
  • Student-month budget tracking New
  • Withdrawal-adjusted projections New
  • P&L: projected vs. collected
Resources

Learn more before you reach out.

Download our product brochure for a quick visual overview, or read the full feature whitepaper to see everything Microschool Ledger can do for your co-op.

📄 Product Brochure
Two-Page Visual Overview
A print-ready two-page overview of Microschool Ledger — features, all three pricing tiers, and a sample family statement showing exactly what the system produces. Print it, share it, or bring it to a board meeting.
HTML · 2 pages · Print-ready
⬇ Download Brochure
📘 Feature Whitepaper
Complete Feature Guide
An eight-section Word document covering every feature in depth — the annual workflow, Florida Step-Up reconciliation deep dive, onboarding and year-rollover wizards, pricing and ROI, and the product roadmap. For operators who want the full picture before deciding.
Word (.docx) · 8 sections · ~15 pages
⬇ Download Whitepaper
Built by Operators

We run a microschool.
We built this for us.

Every feature was driven by a real pain point — the collections dashboard because overdue balances were being caught too late, the Step-Up import because manually entering scholarship payments was error-prone, the sibling discount engine because getting those calculations wrong created awkward family conversations.

Rajeev, Founder
The Grow Co-op · Boca Raton, FL · Operating since 2024

Microschool Ledger isn't a product built by a startup that interviewed some microschool founders. It's the system we built for ourselves, battle-tested on real revenue, and now making available to other operators who are tired of the spreadsheet chaos.

2024
Live in production at The Grow Co-op
20–30
Families managed per year
2
Payment streams reconciled automatically
6-fig
Annual revenue managed by a small team
Get Started

Ready to close the spreadsheet for good?

We'll walk you through a live demo of Microschool Ledger using your own co-op's setup — programs, pricing, and family structure. White-glove onboarding included on Roots and Canopy.

No pressure. No sales funnel. Just a real conversation about your co-op's setup.

Or email us directly: info@microschoolledger.com