You bill families, not students
The paying relationship is with the family, but the services are delivered to individual students across different programs with sibling discount rules.
Microschool Ledger handles annual tuition, flat semester fees, field trips, sibling discounts, Florida Step-Up scholarship credits, family collections, and parent account access in one warm, purpose-built system. For private schools, it also delivers the accounting records and AUP compliance exports your Step-Up participation requires.
Most billing tools assume one customer, one invoice, one payment stream. Microschools and co-ops are messier — and much more human.
The paying relationship is with the family, but the services are delivered to individual students across different programs with sibling discount rules.
A family might pay by check while Florida Step-Up sends a separate disbursement days later. Both need to land against the same balance without manual guesswork.
Deposits for next year can arrive while you're still collecting this year’s monthly tuition. General-purpose accounting tools don’t understand that overlap.
You don’t have a billing department. You need a system that feels calm, clear, and usable between classes — not enterprise software that adds more cognitive load.
Collections are steady, Step-Up credits are posting cleanly, and only two families need a follow-up this week.
Paste the provider portal export directly into Microschool Ledger. Payments match by student sequence number, scholarship credits land on the right family, and re-imports stay clean.
Itemized charges, direct payments, scholarship credits, and a clear balance — all in one printable view.
Microschool Ledger replaces spreadsheets, yes — but the bigger win is confidence. You can see what families owe, what’s been collected, how scholarship credits are affecting the year, and whether your school is on track.
See the whole billing lifecycle in one place, from enrollment and charge generation to collections and year-end reporting.
Parents stop emailing “What do I owe?” because they can check their own balances, payments, and invoices whenever they need to.
The Microschool Ledger Family Portal gives parents a calm, self-service view of tuition, payments, invoices, and enrollments. It removes a whole category of repetitive admin emails and helps families feel informed instead of uncertain.
Parents can check their balance, review what each student is enrolled in, pull up an invoice on their own, and RSVP to upcoming field trips — without creating data-entry risk or forcing your staff into the middle of every question.
Every part of Microschool Ledger is designed for the annual rhythm of a microschool or homeschool co-op — not bolted on from software made for a completely different business.
Health indicators, smart status badges, sibling order, student sequence numbers, and family-level billing relationships.
Guided enrollment flow with automatic charge generation, deposits, monthly or quarterly payment plans, and support for overlapping school years.
Manual payment entry, Stripe imports, Step-Up scholarship credits, and bank transaction imports that don’t require cleanup marathons.
For enrichment programs, elective classes, and workshops that don't run on an annual tuition model — terms instead of school years.
Plan trips, manage RSVPs through the family portal, enforce capacity limits, and generate charges for confirmed attendees in one click.
One-click family statements, automated reminders with a preview-before-send queue, and a clear view of who needs follow-up this month.
A self-service portal that lets parents see balances, enrollments, payment history, and invoices — and RSVP to field trips without any admin involvement.
Your invoice looks like it came from your school — custom title, payment instructions, and reply-to email. No code changes required.
Revenue, expenses, and year-to-date context that help you move from reactive bookkeeping to confident decisions — and satisfy Step-Up AUP compliance requirements.
Not every school runs on annual tuition. Add a $300 Writing Workshop fee or a $50 materials charge as a flat charge alongside any enrollment. Or flag a program as short-term and run it by term (Fall 2026, Spring 2027) with a flat fee per session — complete with a roster view showing enrolled vs. paid per term.
Florida statute requires every private school receiving Step-Up scholarship funds to demonstrate an adequate accounting system, proper classification of scholarship deposits, and documented educational expenditures. Schools receiving more than $250,000 must contract a licensed CPA for a formal AUP engagement under Florida Statute 1002.421(1)(q). Microschool Ledger's P&L, expense tracking, Step-Up reconciliation, and audit log satisfy all three criteria — and the Export for CPA button generates the exact workbook your auditor needs.
Every plan includes the core billing engine: family records, enrollments, manual payments, collections, statements, Step-Up import, and the home dashboard.
Replace the spreadsheet
Add the family-facing layer
Full financial intelligence
Most schools replace a stack of tools and manual admin time that easily adds up to hundreds of dollars a month. For Florida schools, Step-Up reconciliation alone can save hours every billing cycle.
The first five schools to get started pay nothing for 90 days — no monthly fee, no onboarding fee. After that, choose the plan that fits, starting at $49/month. What we ask in return: a few honest feedback calls as we build together.
Educational, practical resources that reflect how microschools and co-ops actually manage tuition, scholarship payments, family communication, and parent visibility.
A plain-language guide to the administrative side of Step-Up: payment flow, exports, invoice timing, and the common places things get messy.
Read the guideAn honest breakdown of the must-haves, the nice-to-haves, and the red flags when you’re evaluating tools for a family-based program.
Read the articleA concise look at the platform, pricing tiers, family portal, and the workflow Microschool Ledger supports throughout the year.
View brochureA fast, visual summary of what Microschool Ledger does, who it’s for, and why it feels different from generic billing tools.
View one-pagerA simple visual explainer for the parent portal and how it reduces repetitive questions while improving trust and clarity.
View one-pagerMicroschool Ledger was developed at The Grow Co-op and shaped by real families, real payments, and real operational constraints.
See how it worksStep-Up handling, parent portal access, passwordless login, data ownership, onboarding — the things schools ask before they get started.
Read the FAQWe’ll start with a short conversation about your school, your programs, and how you’re handling tuition today. Then we can show you exactly how Microschool Ledger would fit.
Tell us a little about your school and we’ll follow up personally.
Prefer email? Reach us directly at info@microschoolledger.com.