You bill families, not students
The paying relationship is with the family, but the services are delivered to individual students across different programs with sibling discount rules.
Microschool Ledger handles tuition, sibling discounts, field trips, Florida Step-Up scholarship credits, family collections, and parent account access — in one warm, purpose-built system. For private schools, it also delivers the AUP compliance export your Step-Up auditor needs.
Most billing tools assume one customer, one invoice, one payment stream. Microschools and co-ops are messier — and much more human.
The paying relationship is with the family, but the services are delivered to individual students across different programs with sibling discount rules.
A family might pay by check while Florida Step-Up sends a separate disbursement days later. Both need to land against the same balance without manual guesswork.
Deposits for next year can arrive while you're still collecting this year's monthly tuition. General-purpose accounting tools don't understand that overlap.
You don't have a billing department. You need a system that feels calm, clear, and usable between classes — not enterprise software that adds more cognitive load.
Paste the provider portal export directly into Microschool Ledger. Payments match by student sequence number, scholarship credits land on the right family, and re-imports stay clean.
Itemized charges, direct payments, scholarship credits, and a clear balance — all in one printable view.
Designed together so your billing data is always connected to your families, programs, and finances — from enrollment through year-end.
Family-level billing, student-level programs. Sibling discounts, monthly or quarterly payment plans, and automatic charge generation — configured once, running all year.
See billing featuresPaste the EMA portal export directly. Payments match by student sequence number, credits land on the right family, and re-imports stay clean every time.
See Step-Up featuresFamilies check balances, print invoices, pay online, and RSVP to field trips — without emailing your admin. Stripe, ACH, Apple Pay, and autopay included, plus multi-parent access for two-household families and no-login payment links.
See portal featuresSee who needs follow-up this month, preview automated reminder emails before they send, and track every family working through a balance.
See collections featuresA full admissions pipeline from first inquiry to enrolled family — plus field trip RSVP, capacity management, and one-click charge generation for attendees.
See trips & admissionsP&L, budget tracking, financial health, QuickBooks Online sync, and the AUP compliance workbook your CPA needs for Step-Up audits.
See reporting featuresEvery plan includes the core billing engine: family records, enrollments, manual payments, collections, statements, Step-Up import, and the home dashboard.
Replace the spreadsheet
Add the family-facing layer
Full financial intelligence
Most schools replace a stack of tools and manual admin time that easily adds up to hundreds of dollars a month. For Florida schools, Step-Up reconciliation alone can save hours every billing cycle.
The first five schools to get started pay nothing for 90 days — no monthly fee, no onboarding fee. After that, the Pro plan is $199/month (Essentials and Standard are coming soon). What we ask in return: a few honest feedback calls as we build together.
Guides, papers, and explainers that reflect how microschools actually manage tuition, scholarship payments, and family communication. See all resources →
We'll start with a short conversation about your school, your programs, and how you're handling tuition today. Then we can show you exactly how Microschool Ledger would fit.
Tell us a little about your school and we'll follow up personally.
Prefer email? Reach us directly at info@microschoolledger.com.