You bill families, not isolated students
Parents need one understandable account even when siblings attend different programs at different prices.
For homeschool co-ops
Billing software built for the way your co-op actually runs.
Keep families, students, programs, sibling discounts, tuition, scholarship payments, and parent accounts connected—without rebuilding the picture in a spreadsheet every month.
Built inside a real homeschool co-op · In active production since 2024
10+ hours back monthlyMeasured at The Grow Co-op
99% collection rateAcross a full operating year
$170K managed annuallyTuition, programs, trips, and fees
Why generic tools fall short
Your co-op is not a simple invoice business.
Most billing tools assume one customer, one service, and one payment stream. A homeschool co-op has families, students, programs, discounts, school years, and often several ways money arrives.
Your programs do not all bill the same way
Annual tuition, semester classes, workshops, registration, materials, and field trips all need to reach the same family balance.
Payments arrive through different channels
Checks, Stripe, ACH, autopay, and scholarship disbursements should reduce the same balance without manual cross-referencing.
Your year overlaps with itself
Next-year deposits can arrive while this year’s tuition is still being collected. Academic-year context has to stay attached.
Parents want answers quickly
A portal lets families check balances, invoices, and payment history without sending another email to your administrator.
Your administrator has another job
The person managing billing may also be teaching, planning programs, and talking with families. The system has to feel calm and clear.
From enrollment to a clear balance
Configure the rules once. Let the year run.
Microschool Ledger connects the information that generic invoicing tools leave scattered.
- Enroll students in the right programsKeep family relationships, student details, program choices, and school years connected.
- Apply the right pricing automaticallyUse family types, sibling rules, deposits, and monthly or term-based payment schedules.
- Bring every payment into one accountRecord direct payments, import scholarship credits, and collect online through the family portal.
- Know who needs attentionSee current balances, send reviewed reminders, and give parents the information they need to act.
Built for co-op flexibility
Annual programs, semester classes, and everything around them.
Your co-op can support different program rhythms without forcing every charge into an annual tuition model.
Annual tuition programs
Set deposits, payment months, family types, and sibling discounts. Charges stay attached to the correct student, family, program, and school year.
Semester and short-term classes
Run programs by term with a flat fee and a clear enrolled-versus-paid roster instead of building a full-year payment grid.
One-time charges
Add registration, materials, workshops, field trips, or other fees directly to a family account, with optional student detail.
Field trips and family RSVPs
Collect portal RSVPs, manage capacity and waitlists, then generate the correct family charges when attendance is confirmed.
Scholarship-aware billing
Direct payments and Florida Step-Up can share one balance.
Import provider payment history, match by student sequence number, attribute credits to the right program, and prevent duplicates when the file is imported again.
A calmer family experience
Let parents answer the routine questions themselves.
The family portal gives each household a clear place to see what was charged, what was paid, and what remains—without asking your team to build another statement.
Balances and payment history
Families can review their current account, program detail, past payments, and printable invoices.
Online payments and autopay
Parents can pay by card, ACH, Apple Pay, or Google Pay, or enable autopay for recurring monthly charges.
Passwordless, multi-parent access
Secure email sign-in avoids forgotten passwords, and two-household families can authorize more than one parent email.
One complete plan
$199 per month, flat.
Every current feature and hands-on onboarding are included. There are no per-student fees or feature tiers to sort through. Founding Partner schools receive their first 90 days free.
Common questions
What co-op administrators usually ask.
Can one family account include more than one student?
Yes. The family has one account and one understandable balance, while each student keeps their own enrollment, program, and charge detail.
Can it handle sibling discounts?
Yes. Sibling pricing can be configured by program and family type so the correct annual charge is generated without recalculating it by hand.
Can families pay online?
Yes. The family portal supports Stripe payments by card, ACH, Apple Pay, or Google Pay, along with autopay and secure no-login payment links.
Can we keep using checks or other offline payments?
Yes. Your team can record manual payments alongside online and scholarship payments, and they all reduce the same family balance.
Do we have to set it up ourselves?
No. Hands-on onboarding is included. We help configure your programs and billing rules and bring in the family and student data you already maintain.
Keep exploring
Practical resources for choosing a better billing workflow.
Ready to replace the billing spreadsheet?
Tell us how your co-op works today. A real person will follow up within one business day and show you what the workflow could look like in Microschool Ledger.